A special meeting for the Officers and
Board of Directors was called for Monday, December 10th to
discuss information for letters that needs to be submitted to the Acting
Mayor, City of Westfield, by 12/20/2007 for grant monies for Clean Lakes and
The Playground. It was decided that we would hold a regular meeting as
well.
The meeting was called to
order at 7:04 p.m. by President Rosalie Dupont, followed by the Pledge of
Allegiance. A moment of silence followed for our active service men and
woman, veterans and those that died in service to our country. There were 9
in attendance.
Barbara Giroux, Secretary, read the Minutes
of the November meeting. Paul Bluemer made a motion to accept as read,
seconded by Nelson Dionne.
Janet Sanuita distributed the Hampton Ponds
Budget – November 2007, and Janet reported a correction in the profit for
our HPA Walk-A-Thon - $528.00. Janet also reported that we received $200.00
from Wal-Mart for the Playground Fund. Janet opened a 5 month CD at
Easthampton Savings Bank. She closed 3 different accounts at Westfield
Savings, added $60.46 from our checking account to open with a starting
balance of $4,500.00 at a rate of 5.37% - APR 5.5%. Donations were brought
up, and Barbara Giroux made a motion to donate $50.00 to the requested
charitable organizations for Scott, Patsy’s son, Doris’ Mother, and Tony’s
wife, seconded by Joe Giroux. A discussion followed that we would pretty
much stay with the amount of $50.00, BUT in some circumstances this amount
may be altered by a Vote. Barbara Giroux made a motion to accept the
Treasurer’s report, seconded by Paul Bluemer.
Janet stated that she has found someone
that is interested in cooking at our HPA dinners and she will volunteer her
time. It’s Kerry Sicard, she does some cooking at Camp Jahn and catering on
the side. Janet will stay in touch with her regarding this and report back
to us.
The website update was tabled until the
next meeting because Don Leger was not in attendance.
Nelson Dionne reported that he’s been in
contact with Charlie Medeiros, and by 12/20, Charlie needs request letters
for funds for both Clean Lakes and the Playground. Paul Bluemer suggested
that we request $10,000.00 each for Clean Lakes and The Playground. Barbara
Giroux made a motion to request $10,000.00 for Clean Lakes, and $10,000.00
for the Playground, seconded by Nelson Dionne. Paul Bluemer stated that we
should also request monies for treatment of Horse Pond, and the connecting
waterway from Pequot Pond to Horse Pond. Barb will call Emma and if she
does not have the information, ask her to contact the City Official that she
has been working with to obtain information to be incorporated into our
request letter for The Playground. We have a 10/30/2007 report from Aquatic
Control Technology which can be attached to the request letter for Pequot
Pond. Barb will ask Don Leger to obtain a quote for Horse Pond. Barb
Giroux will type the letters and get to Nelson for delivery to Charlie by
12/20.
Westfield Fuel Co. sent our HPA a letter
describing 4 plans to choose from for our winter season. After a
discussion….Barbara Giroux made a motion to choose Plan No. 2 – at a cost of
$195.00/year and this does include the cleaning, seconded by Rosalie Dupont
and a unanimous vote by ALL. A copy of this letter is on file with the
Minutes.
State Tax Form 3ABC – Return of Property
Held for Charitable Purposes needs to be completed by the HPA. Janet
Sanuita will complete, sign and mail.
Application for Common Victualler – tabled
until next meeting.
A discussion followed about where the HPA
receives mail. Currently everything is sent to the Boat House. Tabled
until next meeting - A system needs to be in place so Janet receives bills
promptly for payment!
Nelson Dionne made a motion to adjourn at
7:45 p.m., seconded by Rosalie Dupont.
Respectfully Submitted,
Barbara Giroux
Secretary
FOR
DISCUSSION AT NEXT MEETING
1)
Kerry Sicard – Volunteered to Cook for our HPA Dinners.
2)
Letters to Acting Mayor of Westfield-Grant Monies, Clean Lakes &
Playground.
3)
State Tax Form 3ABC.
4)
Mail coming to our HPA – need to work out a system so Janet receives
on a TIMELY basis to pay all bills.
5)
Website Update.
6)
New Application for Common Victualler.
7)
Boat Donation for Jericho – Tabled Until Spring.
